Privacy

Last updated 27 September 2026.

Who we are

PutBy is built and operated by AppCoder Software Ltd, registered in England and Wales (company number 09417271), 123-131 Bradford Street, Digbeth, Birmingham B12 0NS. Contact us at hello@putby.co.uk. We are registered with the Information Commissioner's Office as a data controller, registration number ZC207368.

The waiting list

PutBy isn't open yet. If you join the waiting list we keep your email address, the time you joined and, if you tell us, which accounts software you use (and, if it's not one we list, what it is). We use them only to tell you when your place is ready and, now and then, how the build is going, and the software you use helps us decide which connections to build first. We only add you once you've clicked the link in our confirmation email; addresses that are never confirmed are deleted after seven days. Our lawful basis is your consent. Every email we send has a link to leave the list, and you can also withdraw consent at any time by emailing us, in which case we delete your details.

To stop abuse, we keep a hashed version of your connection's IP address for one hour after you sign up.

Your account

When you're invited and sign in to the app, we keep your email address, your name and picture if you sign in with Google, and when you signed in. We also keep the businesses you add, and what you tell PutBy about them: the pots you set up, planned payments, what-ifs and your settings. We use these only to run PutBy for you, and our lawful basis is the contract between us. If you turn on alerts in the Android app, we keep that phone's notification address so we can tell you when Free to spend turns short, or is heading below zero.

Your FreeAgent data

If you connect a business to FreeAgent, PutBy reads its bank balances and the last 12 months of bank transactions, open and recurring invoices and bills, VAT, Corporation Tax, PAYE and Self Assessment figures and due dates, and its company details and trial balance. It keeps a copy, refreshed every 30 minutes, so it can work out what to set aside. It also keeps the access key FreeAgent gives it for reading your books. It never changes anything in FreeAgent. Invoices and bills name your customers and suppliers, and Self Assessment figures belong to the people who run the business, so the copy holds some personal data about them too. We use it only to show you your figures. Our lawful basis is your consent, which you give on the screen before you connect. You can withdraw it at any time by disconnecting in Settings, and we then delete the copy and the key.

Who else handles your data

Google Cloud (Firebase) hosts this site and the app, handles sign-in, and stores the waiting list, your account and your FreeAgent copy in its London region (europe-west2), under Google's data processing terms. If you turn on alerts, Firebase Cloud Messaging delivers them to your phone.

FreeAgent (FreeAgent Central Ltd) is where your books live. PutBy only reads from it, with your permission.

Cloudflare answers DNS queries for putby.co.uk. When you join the waiting list, its Turnstile check looks at your browser to make sure you're not a bot. It sets no tracking cookies.

Postmark (ActiveCampaign) sends our emails, such as your waiting list welcome and your invitation, under its data processing agreement.

We do not sell your data, and no one else receives it.

On your device

This site sets no cookies of its own. There are no analytics scripts and no advertising pixels.

The app keeps your sign-in in your browser tab until you close it, or on your phone in the Android app, and keeps a copy of your figures in the browser's storage so it opens quickly.

How long

We keep your place on the waiting list until you leave it, or until PutBy opens and you either create an account or tell us you're no longer interested. If we stop building PutBy, we'll delete the list.

We keep your account until you delete it in Settings, which deletes every business you own in PutBy and its FreeAgent copy. Deleting a business or disconnecting FreeAgent deletes that business's copy straight away.

Your rights

You can delete your account yourself in Settings. You can also ask us to show you, correct, send you or delete the data we hold about you by emailing hello@putby.co.uk, and we will act within a month. If you are unhappy with how we handle your data you can complain to the Information Commissioner's Office at ico.org.uk.

Children

PutBy is for businesses and the adults who run them. We do not knowingly hold data about anyone under 18.

Changes

If this notice changes in a way that matters, we'll tell you by email before the change takes effect. The date at the top shows when it was last updated.